This study provides a comprehensive understanding of delegation as a multidimensional leadership process shaped by interacting organizational, managerial, operational, and professional factors, rather than by individual decisions alone. Whereas previous studies have often examined specific barriers, facilitators, or leadership factors, our findings integrate these dimensions and demonstrate how they interact to shape delegation in everyday clinical practice. This perspective extends prior qualitative evidence by conceptualizing delegation as a context-dependent organizational process rather than as the product of isolated barriers or facilitators.
Organizational resistance emerged as a major barrier, suggesting that organizational climate and leadership context influence managers’ willingness and confidence to delegate (
8,
13,
28). Participants described negative judgments, fear of errors for which they would receive no organizational support, and interpersonal tensions that discouraged delegation despite staff competence. These findings align with evidence that organizational support, trust, communication, and interpersonal relationships facilitate effective delegation and teamwork (
1,
8,
33). Moradi et al. also identified organizational culture, communication patterns, and concerns about care quality as important influences on delegation in an Iranian clinical setting (
8).
International evidence also suggests that tensions surrounding managerial control, trust, and power sharing are not unique to the Iranian context. A qualitative study of nurse managers in Tanzania similarly highlighted tensions associated with transactional management practices, limited delegation, trust, and power sharing within nursing teams (
34). Similarly, an integrative review of nurse manager span of control highlighted challenges related to delegation, follow-up of delegated responsibilities, role demands, and manager–staff relationships (
35). Taken together, these findings suggest that tensions between managerial control and shared responsibility may represent a broader issue in nursing management, although their specific manifestations may vary across organizational and cultural contexts.
In the Iranian nursing context, organizational culture, professional power dynamics, and organizational structures may shape how authority, responsibility, and control are experienced and exercised in clinical practice (
25,
26). Previous qualitative research among Iranian nurses has highlighted the importance of authority, organizational support, and organizational culture and structure in shaping nurses’ experiences of professional power and empowerment (
25,
26). These contextual characteristics may help explain why some participants in the present study perceived delegation as potentially involving a loss of control or exposure to blame. Consequently, delegation may be perceived as avoiding responsibility rather than as an appropriate leadership practice, underscoring the need for organizational cultures that support trust, shared responsibility, and appropriately supervised delegation.
Restrictive managerial beliefs were another important barrier to delegation. Participants described managers who hesitated to delegate because they feared losing control, authority, or professional credibility and believed they could perform tasks better themselves. Previous studies similarly show that leadership style, managerial competence, and decision-making capacity influence delegation (
6,
12). Patient safety concerns, accountability pressures, and fear of blame may further increase reluctance to delegate and contribute to defensive leadership (
15,
19,
36). Our findings also suggest that managers’ beliefs and self-perceptions shape delegation decisions. Confidence in their own abilities may discourage the transfer of responsibility and limit staff development, highlighting the need for leadership development that addresses assumptions about authority, responsibility, and professional identity.
Operational and coordination barriers included role ambiguity, inefficient delegation, inadequate training, and communication gaps, indicating that delegation problems may stem from system-level deficiencies rather than individual performance (
1,
3). Previous evidence similarly shows that unclear roles and fragmented team structures reduce delegation effectiveness (
2,
5). Participants also emphasized insufficient interdepartmental coordination and inconsistent communication, consistent with Moradi et al. (
8), who reported that unclear communication, coordination, and role expectations complicated delegation in Iranian clinical settings. These findings suggest that even competent managers may struggle to delegate effectively when systems lack clear roles and coordinated communication, highlighting the need for clearer communication pathways, role expectations, and standardized delegation procedures.
Reward and recognition systems were identified as structural barriers to delegation, particularly when additional responsibilities were not accompanied by fair compensation or acknowledgment (
13). Previous studies similarly indicate that inadequate incentive systems reduce staff motivation, accountability, and engagement (
18), while inconsistencies between workload and recognition undermine willingness to accept delegated responsibilities (
13,
21). These findings suggest that successful delegation depends not only on interpersonal trust but also on organizational justice. When additional responsibilities are perceived as increasing workload without equitable recognition, staff may be less willing to accept delegated responsibilities despite managerial support, indicating that fair recognition is essential for sustainable delegation.
The professional competence of delegated staff emerged as a key facilitator of delegation. Consistent with previous evidence demonstrating the importance of nurses’ competence, accountability, and clinical judgment (
37,
38), the present findings suggest that managers base delegation decisions on a broader assessment of professional readiness. Beyond technical competence, ethical commitment, responsibility, and proactive engagement appeared to strengthen managerial trust, indicating that delegation depends on confidence in both clinical capability and professional conduct.
The leadership competence of nurse managers was an important facilitator of delegation. Participants emphasized that managerial competence, supportive and empowering leadership, and confidence gained through experience improved delegation practices. Previous studies similarly show that leadership style and managerial decision-making competence influence delegation effectiveness and staff empowerment (
17,
39). In Iranian nursing management settings, supportive leadership and continuous managerial involvement have also strengthened professional performance and safe clinical practice (
27). These findings suggest that leadership competence extends beyond technical delegation skills to include ongoing guidance and support, with coaching and supervision fostering trust, staff confidence, and sustained participation in delegation.
A supportive organizational climate facilitated delegation by promoting trust, communication, collaboration, and shared responsibility. Participants reported that supportive structures and positive professional relationships increased confidence in delegation. These findings align with evidence that positive work environments improve teamwork, engagement, and leadership effectiveness (
16,
40) and with findings from Iranian hospitals showing that collaborative relationships, managerial support, and positive professional interactions strengthen nursing management and staff engagement (
27). Together, these findings suggest that organizational climate extends beyond formal policies to encompass everyday relationships and mutual respect, thereby creating conditions for supportive leadership and effective delegation.
The findings have practical implications for nurse managers and hospital leaders. Delegation should be supported through leadership development and organizational strategies that foster trust, clarify roles, and strengthen team communication. Hospital leaders can facilitate delegation by establishing fair recognition systems, providing leadership development opportunities, and promoting cultures of shared responsibility rather than blame. These strategies may strengthen delegation, staff development, teamwork, and sustainable nursing leadership.
This study has several limitations. First, the hierarchical clinical setting may have influenced participants’ openness, and social desirability bias cannot be ruled out, as participants described their own practices and weaknesses. Although non-leading questions, flexible probing, and confidentiality assurances encouraged openness, some participants may have presented their practices favorably or withheld undesirable experiences. Second, the findings are context-dependent and may have limited transferability to other clinical settings. No formal pilot interview or external expert review was conducted; however, the interview guide was reviewed by the research team and refined during initial interviews to improve clarity and sequencing without changing the study focus. Finally, despite member checking, peer debriefing, and audit trails, qualitative interpretation involves researcher subjectivity.
5.1. Conclusions
This study showed that delegation among clinical nurse managers is a multidimensional process shaped by interconnected managerial, organizational, operational, and professional factors. Key barriers included a culture of control and distrust, restrictive managerial beliefs, operational and coordination challenges, and inadequate reward and recognition, whereas the professional competence of delegated staff, leadership competence of nurse managers, and a supportive organizational climate facilitated delegation. Effective delegation therefore requires competent and confident managers and delegated staff, supported by organizational conditions that foster trust, shared responsibility, professional relationships, and appropriate recognition.