A Survey on the status of the application of document imaging for storage medical records of hospitals in Iran, 2013

Javad  Zarei; Ali  Mohammadi; Mohammad Esmail  Kameli; Mehran  Kamkar haghighi; Mohammad kazem  Amini

Journal of Clinical Research in Paramedical Sciences

The Official Journal of Paramedical School, KUMS

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A Survey on the status of the application of document imaging for storage medical records of hospitals in Iran, 2013

Author(s):

Javad Zarei^1,*,

Ali Mohammadi²,

Mohammad Esmail Kameli³,

Mehran Kamkar haghighi⁴,

Mohammad kazem Amini⁵

1Department of Health Information Management, Paramedical School, Ahvaz Jundishapur University of Medical Sciences, Ahvaz, Iran

2Department of Health Information Management, Paramedical School, Kermanshah University of Medical Sciences, Kermanshah, Iran

3Office of Hospital Management and clinical service excellence, ViceChancellor for Treatment, Ministry of Health and Medical Education, Iran

4Department of Health Information Management, Health Management and Economics Research Center, School of health Management and Information Sciences, University of Medical Sciences, Tehran, Iran

5Vice-Chancellor for Administration and Finance, Tehran University of Medical Sciences, Tehran, Iran

Journal of Clinical Research in Paramedical Sciences:Vol. 4, issue 1; e81955

Published online:May 15, 2015

Article type:Research Article

Received:Oct 26, 2014

Accepted:Mar 22, 2015

How to Cite:Zarei J, Mohammadi A, Kameli M E, Kamkar haghighi M, Amini M K. A Survey on the status of the application of document imaging for storage medical records of hospitals in Iran, 2013.J Clin Res Paramed Sci.2015;4(1):e81955.

Abstract

Background: Today, problems such as lack of filing space, the high volume of paper documents and expedite in access to patient medical records, induced to increasing of hospital’s attention to the use of imaging technique in medical record department. The aim of this study was to survey the application of document imaging for storage of medical records of hospitals in Iran.
Methods: This descriptive cross-sectional study was performed in 2012-2013. Data were collected from all hospitals in Iran (890 hospitals). Instrument for data collection was a checklist that sent to hospitals by ministry of health. Data were analyzed using descriptive statistics in SPSS (version 16) software.
Results: The results showed that 14.9% of hospitals using document imaging for storage medical record in addition to the traditional filing approach. The most of the forms (65.9%) were Scanned using black and white method. 73.2% of the hospitals have scanned the selected medical record forms from patient record according to their policies.
Conclusion: The result of the study indicates the challenges regarding the use of documents imaging approach in hospitals in Iran. Thus, the development a comprehensive guideline for implementing and using document imaging in medical record department by the ministry of health recommended.

Keywords

medical record

document imaging system

hospital

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Author(s):

Javad Zarei:[PubMed][Scholar]
Ali Mohammadi:[PubMed][Scholar]
Mohammad Esmail Kameli:[PubMed][Scholar]
Mehran Kamkar haghighi:[PubMed][Scholar]
Mohammad kazem Amini:[PubMed][Scholar]